USE CASE
Virtual Awards Gala
Our producers are experienced in events that celebrate an organization’s achievements, focused toward employees or expanded to recognize partners or members – these are fast paced, intricate, intense!
- Fast-paced with multiple layout transitions including awards theme, greenroom & many other features available to producers to inspire attendee participation & add to their experience
- Common layout elements include public chat, branded header, call-to-action emphasizing partners, employees and company value proposition
- Rotating photo booth increasing interaction and involvement
- Transitional layout elements driven by live single panel, single panel with slide deck, video clips in full stage, four-panel nominee highlights, pulling winners forward, integration with live emcee
Challenges
- Award/gala events are back-stage intensive, requiring a senior producer, technical producer, show caller, and technology support (specifically geared toward attendee issues such as joining the event, last minute event join links, etc.)
- Integration of “live” requires flexibility on the producer and show caller’s end to manage live acceptance speeches (for example) which may delay the ROS timing cues
- Photo booth judging requires agility on behalf of the backstage team to quick pick and show winner categories such as “best dressed”, “best scene”, etc.
Run of Show
- Countdown comprised of a video roll of organizational achievements, key messaging, partner recognition and upcoming organizational events, ending with a 60 second countdown clock to go-live
- CEO live or pre-recorded welcome
- Fast-paced integrated ROS comprising categories of product/service highlights and award winners, product of the year, partner nominees and winners, rising stars within the organization, and customer testimonials
- Integration of video with live emcee
Features
- Branded header specifically tying to award/gala theme
- Call to action carousel used to rotate through key messaging
- Public chat allowing for chatter, upvoting and interactivity
- Photo booth utilizing web url element via third-party tool, specifically smilebooth.com
- Stage area utilized as primary focal point for ROS focused on award/gala agenda
Layouts
- Fast-paced with at least 4-5 layout transitions, heavily branded with “awards” theme
- Common layout elements: public chat, branded header, CTA emphasizing partners/employees/value proposition, photobooth rotating through employees/partners
- Transitional layout elements: live single panel, single panel with slide deck, video clip (full stage), four-panel employee highlight, still image of winners with emcee commentary
Capacities
- Events usually exceed typical registrant attendee conversion ratios so expect over 60% attendance from registration counts
- Event duration usually does not exceed 90 mins (30 min countdown and 60 min show)
- Highlight reels are common post-event and highly distributed within 24 hours of event
- Average attendee size of 1,500, ranging from 500 to nearly 5,000 attendees